Compress PowerPoint to reduce the file size to share quickly via email or online. Click to download the smaller file to your local computer. In the next window, select “Remove All.” The information will now be removed, saving you a few KB of space. Applies To: PowerPoint for Office 365 for Mac PowerPoint 2016 for Mac You can reduce the file size of a presentation and save disk space by compressing pictures in your document. To do this in PowerPoint, go to File > Options and … Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters. If your PowerPoint file isn't yet open, first open it by double-clicking it. Click Info. As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). This reduces the file size dramatically. As a result, you should see a change in file size. This is a pretty small save, but when we tested it with a Word document, the difference was significant, showing 721 KB without the option enabled, and 3,247 KB with the option enabled. You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. On the Picture Format tab, in the Adjust group, select Compress Pictures. Images are easily one of the largest parts of most PowerPoint presentations. This online JPG compression reduces the file size of several image files and creates a versatile and universally usable JPG image. PowerPoint remembers all your actions in a session so that you can undo them. Embedding the fonts in your presentation could prevent issues down the line, but it comes at the cost of increased file sizes. We don’t necessarily recommend this, and it should only be used as a last resort effort. On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”. If it does require edits, you’re better off doing it in an image editor. Here are some file handling tricks that can also reduce the size of a presentation: 1. Still, it’s not... Insert Your Pictures—Don’t Copy and Paste. Compress JPG. This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add them to a compressed archive, and then rename the archive to a PPTX file extension. Here’s how to compress images in Microsoft PowerPoint. Presentations often include many pictures, and if you add 10 high-quality images of … Saving your documents in the PPTX format, as … Method Four : Zipping Up Files To Compress Size Of PowerPoint. How-To Geek is where you turn when you want experts to explain technology. By Tracey Rosenberger / Jun 30, 2019 / Software Hacks. Fortunately, there are many ways to significantly reduce PowerPoint file size. Open your presentation, head over to the “File” tab, and then select “Save As” in the left-hand pane. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.”, Windows File Explorer will appear. Here, you can choose the resolution type of the images (based on PPI) in the presentation. When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. Select Delete cropped areas of pictures. While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot. Marshall Gunnell is a writer with experience in the data storage industry. Much space as working in a dedicated editor, but also easy to transfer PowerPoint between devices. Single file, you won ’ t copy and Paste an image, the,. Information will now be converted to a PPTX file so it no longer requires the help Office... 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